Contro is enterprise software for assesment, control and management of:

  • Operational risks
  • Budget and expenses
  • Contracts
 If you want to save time, stress and money related to budgeting, control and management of expenses or contracts, please contact us!
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What is Contro?

Contro digitalizes the following business processes within the organization:

Expenses

  • budgeting
  • control
  • management

Contracts

  • control
  • management

Risk

  • identification
  • assessment
  • treatment
  • monitoring
  • reporting
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Why Contro?

Saving resources

By digitizing and electronically controlling budgets, expenses and contracts, you save valuable material resources:

  • paper
  • stationery
  • equipment and maintenance!


Saving time

Reduce by up to 80% the time for creation, approval and control of budgets, expenditure items or contracts.

The time saved could be invested in other value-added projects!

Taking adequate decisions

Budget, expenses and contract data are presented and available in real time

Operational managers can make informed management decisions in real time based on up to date data!

Modules in Contro

Module
"Budgeting, Control and Management of Expenses"

The basic principle on which the functionality of the module is based is that each expense item of the organization must be pre-approved and aligned with the existing budget.
The module provides for creation of budgets and electronic pre-approval of each expenditure item, subsequent control over differences between pre-approved expenditure amount and actual invoices amount, as well as a comparison between budgeted expenses and actual expenses at a cost center or department level.
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How Contro adds value?

  • Preliminary approval of every expenditure item of the organization;
  • Saving of up to 80% of the time for preparation, approval and control of each Purchase request/Purchase order);
  • Elimination of paper;
  • Digital archive of all expenses;
  • Quick references for expenses made and budget vs actual comparisons for past periods at a cost center / department level;
  • Real-time check of a budget availability for a planned expense;
  • Expenditure decisions based on actual and real-time data.

Main steps in module
Expenses

15 mins
# 1
Creation of departments and budgets
teams involved
Management and Finance department
2 mins
# 2
Creation of Purchase orders
teams involved
Employees willing to purchase or deliver goods or services
2 mins
# 3
Approval of Purchase orders
teams involved
Line Managers and Senior managers
2 mins
# 4
Invoice and approved purchase order comparison
teams involved
Finance department or Controlling department
2 mins
# 5
Monitoring and control of differences and monthly budgets
teams involved
Finance department or Controlling department

Module
"Contracts management and control"

This module allows for a digital pre-approval of key parameters in each contract. Every associate involved and related to the contract may comment and request a change in key parameters of the contract electronically.
The software digitizes the process of preliminary discussion and approval of contracts, monitors the execution of stages embedded in contracts, sends email reminders about expiring contracts, sends messages about upcoming milestones / events defined in contracts and allows for monitoring of payments / revenues for each contract.
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How Contro adds value?

  • Preliminary electronic pre-approval of key parameters for contracts;
  • Juxtaposition between pre-approved and actually agreed parameters in contracts;
  • Elimination of paper and creation of a digital register for contracts;
  • Electronic approval of invoices related to contracts;
  • Monitoring of deadlines for milestones defined in contracts as well as payments / revenues for each milestone;
  • E-mail notifications for expiring contracts, for upcoming milestones and payments under contracts;
  • Availability of cash flows forecasts and expected invoices related to contracts;
  • Quick references about contracted, invoiced, paid and residual amounts for each contract.

Main steps in module
Contracts

Signing process control
Creation of proposition for a contract
2 mins
# 1
teams involved:
Sales department, Procurement, etc
Electronical approval of proposition for a contract
3 mins
# 2
teams involved:
Managers and top managers, Legal department
Transfer to a valid contract
2 mins
# 3
teams involved:
Authorized employees with the right user rights
Execution process control
Monitoring the implementation of stages, payments and notifications by e-mail
2 mins
# 4
teams involved:
Finance department, Program Management office or other Controlling department
Electronical approval of invoices under contracts
2 mins
# 5
teams involved:
Managers and top managers
Reports for expiring, starting contracts, invoicing dates and cash flows
1 mins
# 6
teams involved:
Line managers, senior managers and authorized employees

Module
"Risk assessment and management“

Тhe basic principle of the functioning of the module is that any risk can be identified, assessed, treated, monitored and reported in real time 24/7.
The module provides for the creation of a risk register, associated risk indicators and allows monitoring and control in real time 24/7. The module is fully compliant with the ISO 31000 Risk Management Standard.
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How Contro adds value

  • Creation of a digital risk register
  • Identification of risk indicators for every risk
  • Easy access in real time from every risk related employee
  • Elimination of paper
  • Periodic monitoring and contro all risks
  • Initiation and financial assessment of corrective and additional corrective actions
  • Digital archive of all risks
  • Quick color coded reports for risk and risk indicators by departments and categories
  • Possibility for documentation and reporting of treatment and additional treatment actions
  • Making of effective business decisions regarding risks management based on real time, pertinent and risk related information
  • Easy access to the cost of the corrective actions and additional corrective actions

Main steps in module
Risk

3 mins
# 1
Identification and introduction of risks and risk indicators
teams involved:
Risk manager and heads of departments
1 mins
# 2
Risk assessment
teams involved:
Risk manager and heads of departments
7 mins
# 3
Risk treatment - corrective actions, planning and associated costs
teams involved:
Risk manager and heads of departments
1 mins
# 4
Continuous monitoring of risks and related indicators
teams involved:
Top management and heads of departments
5 mins
# 5
Planning for additional corrective actions and related costs
teams involved:
Risk manager and heads of departments
1 mins
# 6
Reporting of risks and risk indicators
teams involved:
Risk manager and heads of departments

Events

Small and medium business digitalization
30.11.2021
Online event
Finance and budgeting
30.09.2021
Online event
Digitalization of contracts control and management
20.04.2021
Online event
See all

Latest articles

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Testimonials about Contro

Contro is extremely intuitive and easy to use software.

Contro is extremely intuitive and easy to use software. Thanks to it, we have reduced by up to 80% the time for reporting income per budget item and tracking cash flows. Within minutes, we generate reports for accounting purposes and for our clients.

We track paid and unpaid customer debts very easily and quickly. Through the software, in less than a minute, we send reminders for overdue obligations.

All the colleagues from the finance department share that they feel their work is much easier !

https://www.aeasofia.com
Administrative Director, American English Academy
Milena Prodanova
We eliminated 90% of the paper

We eliminated 90% of the paper related to expenses processes. We have reduced by 60-80% the time for creating, approving and controlling each expense or contract. Before using Contro we spent an average of 40-50 minutes to prepare, approve and control a purchase request or contract, and now it takes no more than 10-15 minutes. Most of the reports we make with 3 clicks in less than 1 min.

Colleagues who prepare, approve and control requests for expenses or contracts, including myself, have more time for planning and analysis. And this has significantly increased our efficiency and effectiveness and allowed us to focus on new projects that add value to the organization.

  • Велизар Димитров
https://www.hotelnovotelsofia.bg/
CFO, Novotel Sofia
Velizar Dimitrov

FAQ

1. What is Contro?

Contro is an innovative digital management and administration software that digitizes key business processes. Contro has two separate modules:

I. Budgeting, management and control of expenses

II. Management and control of contracts;


2. Is it Contro an ERP system?

Contro focuses on administration of the management processes of budgeting, management and control of expenses and contracts. It can adapt to your needs and fully represent the state of your business by activities, departments, or branches. Of course, in real time. Contro is not an ERP system, but a business process management system.


3. What determines the price of Contro? How is Contro distributed, per module license, user license or other scheme?

You can use a single module or all Contro modules. There is a one-time price for a license and implementation of a module, as well as a monthly subscription based on the number of users. Please consult us to find out more about your needs and to offer you the best possible payment plan.


4. How long does it take to implement Contro?

The implementation of one module takes 2-3 weeks. The whole system with both it’s modules can be implemented and become fully operational within 4-5 weeks.


5. Could Contro be adapted to specific customer's needs?

Contro, of course, can be redesigned and tailored made to best suit the business processes of any organization. This will require additional resources that we can discuss together and plan specific activities that will be useful for the development of your business.


6. Could Contro connect and exchange data with other software systems?

Contro can connect and exchange data via API to any other software and ERP systems.


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